DocuWare for Accounting

Reduce Costs and Improve Cash Flow With Faster Processing

To keep up with documentation needs and retention schedules, it’s virtually impossible to manage a modern day accounting department without document management. DocuWare offers several advantages: significantly less search time, space savings, gains by qualifying for early payment discounts and faster collection of accounts receivable.

Anyone working in accounting knows about the mountains of documents that need to be stored to meet today's legal and financial requirements. The systematic filing of records without a Document Management System (DMS) can cost you in time and space, particularly the time lost to hunt for records that might be filed off-site, incorrectly, or even lost.

Legal Requirements
  • GAAP - Generally Accepted Accounting Principles
    Completeness, timeliness, accuracy, accountability and the motto "No entry without documentation" are the main goals driving an accounting department.
  • Retention Schedules
    According to tax laws, retention schedules can be up to ten years. In addition, documentation can play an important role, for example, in product liability issues or contractual disputes. In such cases, it may be necessary to retain documents even longer.
  • Sarbanes-Oxley
    CPA firms and publicly traded companies have a whole new set of regulations to worry about. With the passage of the Sarbanes-Oxley Act of 2002, companies are now required to retain even more documentation, including e-mail and other types of financial correspondence.

Internal Processes
Access to detailed information such as departmental codes or general ledger numbers must be possible at all times. This guarantees that an internal cost/ benefit analysis gives you the right numbers.

Success with DocuWare
With DocuWare, a much higher level of efficiency is achieved for your accounting. DocuWare organizes internal verification processes, making them swift AND secure. Routing delays are eliminated and approval time frames are significantly improved. Decentralized simultaneous access to documents is possible. Executives are supplied with the most current information, since every record can be accessed immediately. Rooms filled with file cabinets are freed up. And preparing for an audit is immensely simplified.